Rationalise electronic document holdings, moving them from shared drives to SharePoint:
All teams in the council (150 in total) to progress through a series of gateways to move into a SharePoint environment. These range from initial scoping meetings, audits of information holdings, the construction of SharePoint sites, training, developing team migration plans, monitoring the performance of teams as they migrate information.
Introduce an ERMS that supports SharePoint in managing electronic records:
Evaluate, procure and implement a solution for managing electronic records. This will then be supported by appropriate business change activities.
Rationalise physical document holdings throughout council offices, establishing a number of record stores within the local authority area:
Staff in HQ & area offices to review all physical information holdings. Teams to divide information into green (keep), amber (records management professional to assess), red (dispose).
The project team have identified locations for record stores (Inverness and 6 other locations) and are working to establish these as part of office rationalisation activities.