Innovation Exchange

Clyde Valley Residual Waste Project

Introduction

Key activities

Benefits and impacts

Learning

Borne out of the Arbuthnot Report, the Clyde Valley Residual Waste Project is a collaborative project among five councils to procure a long term (25 years) sustainable waste management solution for the treatment and disposal of approximately 190,000 tonnes of residual waste from the five Partner councils (East Dunbartonshire, East Renfrewshire, North Ayrshire, North Lanarkshire and Renfrewshire).  Service commencement is planned for December 2019, ahead of the Landfill Ban

north lanarkshire council logo
east renfrewshire council logo
north ayrshire council logo
renfrewshire council logo
east dunbartonshire council logo

Theme: Partnership and Collaboration

The service will provide long term savings for all partner councils and allow them to fulfil their obligations to Scotland’s Zero Waste Plan and Waste (Scotland) Regulations 2012.

 

All partner councils currently landfill residual waste either through operating their own landfill sites or through a contract with a landfill contractor, a practise that will be banned by the Scottish Government in 2020.

Following the production of a Business Case showing the benefits and savings that could be achieved by working together and achieving economies of scale, a binding Inter Authority Agreement has been signed to procure the new Service.

 

From Service Commencement, waste will be seen as a resource that will produce renewable energy and reduce the councils’ carbon footprints as well as extracting valuable recyclable materials such as plastics and metals, should they remain in the residual waste stream.

 

Community Benefits, which comprise 10%, of the evaluation criteria will ensure that the Project creates new jobs, training opportunities and apprenticeships, as well as engagement with small and medium sized businesses to encourage growth and inclusion within this sector.

  • Competitive Dialogue has not been used extensively within the partner councils for the procurement of waste services, so the team visited other councils such as Glasgow and Edinburgh who had been through the process to gain knowledge before embarking on our own contract. By doing this, the team gained practical experience on the logistics, tactics and negotiations that took place during such a procurement.

 

  • Open and honest communication with the bidders and the partners has been key to the success of this project.

 

  • Communicating the correct level of information to the various levels within each partner council has also proved very successful – the right people knowing the right things to make appropriate decisions.

 

  • Governance - involvement of officers from each partner council has proved invaluable. There is now embedded knowledge of both the process and the contract details – all decisions were made inclusively and taking account of everyone’s opinions.

 

  • A dedicated project team has proved invaluable to the success of the project. The intense periods of the negotiations would have proved difficult if this team had not been established.

 

These dedicated officers were responsible for the technical, legal and financial aspects of the contract.  By having the dedicated officers and associated groups (officers from each partner council), this enable decisions to be made quickly within the specific areas, but then discussed at a top level to determine any overlap – reducing double work and potential conflicting positions.

 

  • Obtaining fixed prices for the advisers has allowed the budget to remain within the parameters set by the Steering Group.

 

  • The Inter Authority Agreement (IAA) clearly set out the financial and legal obligations against each partner council for the duration of the process. Although there was no need to enforce the IAA, should there have been a conflict, the resolution was clearly set out at the start.

Contact details:

To find out more about this case study, please contact:

 

Jackie Lyttle

Contract Manager (Clyde Valley Residual Waste)

North Lanarkshire Council

01698 506286

Case study added to site: June 2016

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